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Boarding


 

The Boarding program has put measures in place to mitigate the risk to our boarding students. Although we cannot fully protect everyone from the COVID-19 virus, we can put measures in place to reduce the risk to our boarding community.

Students will be placed in “families” that will double as their cohort in an effort to keep groups of students together. The family system will remain in place as it has been for many years, the difference will be that family members will also be a cohort and live in the same general area of the residence.

The flow of traffic in the residences will be directed to ensure as much physical distancing as possible. Flow control measures will include floor and wall markings.
 

Self-Isolation Plan        


Pickering College has partnered with the Comfort Inn - Newmarket; located at 1230 Journey’s End Circle, to provide a Self-Isolation Program that will allow returning boarding students to stay in a hotel room for the required 14-day self-isolation period that is required by the Quarantine Act Emergency Order – extended until July 31, 2020. They will be under the supervision of Pickering College staff who will be on duty at all times when there is a student staying at the hotel.

Upon arrival, students are required to go directly from the airport to their self-isolation location. Once in the hotel room, students are not permitted to leave. Students are provided with snacks and meals delivered to their room. While in self-isolation, Admission will complete a virtual registration. Boarding staff are responsible to collect documents from students. Students will have access to a PC staff member at the hotel 24 hours per day via phone. Students are required to change their bedding as needed. If laundry services are needed, Soap Box Laundry Services will pick up, wash, dry and fold laundry before returning it back to the hotel.

The Pickering College staff will conduct twice a day health checks on the students and record the results. The program will include evening programming that can be done virtually using Microsoft Teams and Zoom. Meals will be delivered to the room as well as an afternoon and evening snack.

During the isolation program, students will participate in the boarding orientation and team building activities virtually.

The Self-Isolation Plan was developed for a set time frame but is now flexible enough to accommodate the different arrival dates of the boarding students so it will become part of the staffing schedule.

Students in the PC Self-Isolation Program will have a COVID-19 test performed on day 11/12 before moving into residence.

Room Assignments


Pickering College will endeavour to put students in a single room and assign a washroom to each student. This will limit the number of people that can be exposed if one person gets ill.

If there is a need to put students in double rooms, the large rooms in Firth House will be used and the furniture configuration in New House will be adjusted so that students are sleeping as far apart as possible.
 

Daily Screenings / Temperature


Boarding staff will complete the screening app (Edusafe) for each boarding student in the morning before school including a temperature check. Boarding staff will be instructed on how to take a temperature properly by the Health Centre staff and each Duty Office will be equipped with a contactless thermometer.
 

Staffing


Boarding will be staffed by the House Directors, Associate Faculty and Residence staff. 

Staff will be scheduled at the Comfort Inn at all times when there are student(s) completing their 14-day self-isolation. The Duty Offices will be staffed during the day if there are students who are attending online classes for the day.
 

Cleaning and Disinfecting Practices

  • Housekeeping will disinfect high touch points twice daily with the approved cleaning/disinfecting products
     
  • Students will be required to clean and disinfect their room on a daily basis. Staff will check right before study to ensure that all surfaces in the student room have been cleaned and disinfected
     
  • Washrooms will have sinks designated out of service to assist with physical distancing measures
     
  • Boarding staff are required to clean and disinfect their own room on a daily basis
     
  • The Duty Office will be cleaned and disinfected at the beginning and end of each shift by the staff on duty. A daily cleaning and disinfecting will be done by Housekeeping each morning
     

Illness Policy


Boarding students who are ill with COVID-19 like symptoms will be admitted to the Health Centre and cared for in the Main Health Centre until they are well.

If someone who is symptomatic tests negative for COVID-19, they must remain off school/work for 72 hours after their symptoms have resolved without the use of medication.

If someone tests positive for COVID-19, they must remain off school/work and quarantined for 14 days after the onset of symptoms. Boarding students should work out a plan with their local custodian to ensure that they have spoken about the possibility of them staying there if they are quarantined due to COVID-19 type symptoms.

There is no specific treatment for COVID-19. Those who have COVID-19 should receive supportive care to help relieve symptoms. If the illness progresses and becomes severe, hospitalization may be necessary. For most people, the cold like symptoms can be alleviated by pain/fever medication. Those with COVID-19 should also drink plenty of fluids, get as much rest and sleep as possible, and a humidifier or hot shower may help with the sore throat and cough.
 

Testing


If COVID-19 testing is needed, the Health Centre will take the swab and send it to LifeLabs to be tested. It is estimated that it will take 48 hours to get the test results back from the lab. Day students will be directed to their primary care practitioner for assessment and testing.
 

Boarding Programming

  • Boarding students will be given a scheduled time on move in day to prevent crowding and allow for physical distancing. Families will be notified via email of move in day appointment times

  • Boarding programming will be built around the principles of cohorting and physical distancing

  • Common Rooms will be closed initially to limit the gathering of boarding students

  • No Day students or visitors are permitted in boarding

  • Evening programming and orientation (including COVID-19 considerations and protocols) for boarding students will be done virtually or in small cohorts

  • The start of the year boarding school traditions (mini golf, YMCA Cedar Glen and the Boat Cruise) will not take place for the 2020-2021 school year but will be replaced by small cohort activities that endeavour to build community

  • Students who are not able to start in-person classes and be physically in boarding in September due to study permits and/or travel restrictions are still an integral part of the boarding community. To facilitate this, each new student will have a boarding student mentor (Proctor) assigned during the summer in an effort to provide them with a student connection. With their permission, they will be contacted over the summer to begin to develop their relationship with the Student Leaders and smaller groups of new students

  • All students, regardless of where they are physically located, are part of our boarding community. All boarding evening/weekend and orientation activities will include our entire community whenever possible with a virtual option for those who cannot attend in person or where restrictions of numbers for gatherings are in effect
     

Evening Study


As we begin the school year with physical distancing requirements in place, we will have In-Room Study each evening from Sunday to Thursday. Students are required to study at their desk for a minimum of 1.5 hours each evening. Study is supervised and supported by our boarding staff (Associate Faculty and Residence staff  - Faculty and staff who live on campus). They are available to assist students as needed during this time.

 

Boarding Excursions


As government restrictions are lifted and the numbers of COVID-19 cases trend downward in York Region, we will reinstate the weekly local excursions to Upper Canada Mall, the grocery store and Walmart. Provided it is still allowable according to government restrictions, students will be permitted to sign out to Main St. etc. but they must follow COVID-19 rules for retail establishments that include the need to wear a mask or mouth covering at all indoor locations.

Major excursions will not be planned for the fall term due to COVID-19. We will do some additional on-campus activities to keep students interacting and give them opportunities to develop and cultivate relationships.
 

Long Weekends and Break Closures


Boarding will remain open for the long weekends and extended breaks for this year. This will minimize the need for students to leave boarding and stay off campus risking exposure to other people and places. Programming will be in place for the breaks to encourage students to participate in different activities around campus.