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Management of COVID-19 Protocols


 

Management of Ill Individuals

During the school hours:


Students should be made aware, in age-appropriate and non-stigmatizing language, how to identify symptoms of COVID-19 by their teacher/advisor. They will be instructed to speak to a staff member immediately if they feel ill.

Each teacher will be provided with a Personal Protective Equipment (PPE) Kit specifically for managing students or others who become ill during school hours. This kit will contain two masks (children size for younger grades) and gloves.

If an individual, including students, staff, contractors, visitors, parents, custodians, becomes ill while at school, including before and after care, it is recommended that:

  • Anyone providing care to the ill individual should maintain as much physical distance as possible
  • The ill individual should report to the Health Centre Isolation Area – staff should call to inform the Health Centre staff that someone is coming
  • The Health Centre staff person caring for the individual should wear a medical mask and eye protection
  • If tolerated, the ill individual should also wear a medical mask
  • Hand hygiene and respiratory etiquette should be practiced while the ill individual is waiting to be picked up
  • Cleaning of the isolation room area and other areas of the school/boarding where the ill individual was should be conducted as soon as reasonably possible after the ill individual leaves
  • The ill individual and/or parent or custodian will be advised to have the ill individual seek medical advice, including the recommendation of testing for COVID-19 as appropriate or as advised by their medical practitioner
  • The Health Centre can do a COVID-19 test on boarding students only
  • Initiate communication plans to update and inform necessary stakeholders within the Pickering College community while maintaining confidentiality of the ill individual
  • Regular school functions can continue unless directed otherwise by the York Region Public Health
  • A list of students and staff in the school who were in contact with/in the same cohort as the ill individual should be prepared. Those who are identified as potential close contacts should remain cohorted. In most instances testing and isolation would only be recommended for contacts of a confirmed COVID-19 diagnosis.

International students with COVID-19 symptoms:

 

  • Ill international students will be sent to the Health Centre for assessment by the medical staff
  • The ill individual should report to the Health Centre Isolation Area – staff should call to inform the Health Centre staff that someone is coming
  • The Health Centre staff person caring for the individual should wear a medical mask, face shield, gloves and a gown.
  • If tolerated, the ill individual should also wear a medical mask
  • Hand hygiene and respiratory etiquette should be practiced at all times
  • Cleaning of the isolation room area and other areas of the school/boarding where the ill individual was should be conducted as soon as reasonably possible after the ill individual leaves
  • The Health Centre can do a COVID-19 test as indicated
  • Initiate communication plans to update and inform necessary stakeholders within the Pickering College community while maintaining confidentiality of the ill individual
  • Parents and Custodian will be informed
  • Regular school functions can continue unless directed otherwise by the York Region Public Health
  • A list of students and staff in the school who were in contact with/in the same cohort as the ill individual should be prepared. Those who are identified as potential close contacts should remain cohorted. In most instances testing and isolation would only be recommended for contacts of a confirmed COVID-19 diagnosis.
  • Public Health and the Ministry of Education will be notified of all positive cases of COVID-19.

Management of individuals exposed to COVID-19 outside of the school:


Situations will arise where students, staff, or faculty may be exposed to COVID-19 outside of the school environment (for example, to family members that don’t attend school, social contacts outside of school).
Household members and others who live with the individual who has tested positive should isolate for 14 days. Students will be supported in an online program during this absence.

Management of a confirmed diagnosis of COVID-19 in the school community:

  • Any individual who tests positive for COVID-19 should not attend school/work until they are cleared by York Region Public Health or their primary health care provider
  • Any individual who tests positive for COVID-19 must remain in isolation for 14 days. Retesting is not recommended and will not alter this 14-day isolation requirement
  • Every individual who has tested positive for COVID-19 is contacted by York Region Public Health for further follow up
  • YRPH will notify Pickering College of a positive COVID-19 diagnosis.
  • Where YRPH determines there was a transmission risk to others in the school, students and staff will be assessed to determine if they were at high risk of exposure (requiring isolation) or if they were at low risk of exposure (can self-monitor and return to school/work)
  • Classroom cohorts (students and staff affiliated with the cohort) will generally be considered high risk of exposure
  • All students and staff determined to be high risk or exposure will be directed to isolate and recommended to be tested within their isolation period
  • Negative test results do not change the requirement for isolation, nor do they shorten the isolation period for close contacts
  • Information about a positive case in the school will be posted on the Pickering College website COVID-19 Page. Signage will be placed at the entrance of the school as advised by Public Health to indicate that there has been a positive COVID-19 case at the school.

Return to School


While an individual suspected of having COVID-19 is waiting for test results they must be in isolation and cannot attend school/work in person. The individual can attend school virtually if they feel well enough to participate.
Individuals who have had a COVID-19 test because of symptoms, but who test negative should not return to school until at least 48 hours after their symptoms have resolved.

Individuals who have traveled out of the country should isolate for 14 days

Where a student or staff member has tested positive for COVID-19, YRPH will be in contact with the school to provide further direction on returning to school.

Barriers to return to school, such as requirement of medical notes or proof of negative tests will be avoided if possible.

If an ill individual does not have COVID-19. For an ill individual who has a known alternative diagnosis by a health care provider, return to school can occur when symptoms have resolved for at least 48 hours without the use of medication.

COVID-19 Testing & Contract Tracing

Testing


York Region Public Health has given the Health Centre permission to be a COVID-19 test collection site for the boarding students. Swabs will be taken by the nurses and sent to LifeLabs for testing. It should take approximately 48 hours to get the results back.

Students completing a COVID-19 Self-Isolation Program are required to have a COVID-19 test done prior to moving into boarding.

Tracing


Cohorting and small groups as well as classes and “families” in boarding will aid York Region Public Health in contact tracing should there be a positive COVID-19 case in our community. Contact tracing is a process that is used to identify, educate and monitor individuals who have had close contact with someone who is infected with a virus. These individuals are at a higher risk of becoming infected and sharing the virus with others. Contact tracing can help the individuals understand their risk and limit further spread of the virus.

Record Management


In the event that Pickering College is made aware of a positive diagnosis of COVID-19 for staff or students, it is essential that key information pertaining to staff and students be available upon request by YRPH, for the purpose of contact tracing. This information needs to be accessible by school administrators on short notice, both during and outside of school hours, when requested by YRPH.

The following information should be available:

  • Attendance records
  • Class schedules
  • Faculty schedules
  • Class lists and seating charts
  • Before and After Care lists
  • Transportation lists and seating charts
  • Dining Hall seating charts
  • Boarding room assignments
  • Up to date contact information for parents, staff and students
  • Records of essential visitors

Quarantine – Boarding, Day and Staff/Faculty


Anyone with COVID-19 like symptoms should quarantine as per the Government of Canada recommendations. Day Students, Faculty and Staff will be required to quarantine at home (off campus). Boarding Students who cannot quarantine with their Custodian will quarantine in the Health Centre bedrooms and be cared for by the Health Centre and Boarding Staff.

COVID-19 Positive Cases - Staff/Students


If there is a positive case of COVID-19 within the community. The Health Centre will follow the direction of Public Health and provide support to their efforts around Contact Tracing and communication. York Region Public Health and the Ministry of Education will be notified. 

Pickering College has a COVID-19 section of the website. This will contain the safety plan, information as well as notification of any positive cases of COVID-19 within the community. The information posted will maintain the confidentiality and privacy of the affected individual(s).